Linking Dropbox

Venuesmith imports photos from Dropbox via shared links - no Dropbox app install or OAuth dance required. You create a share link once and paste it into the app.

Sharing a folder (recommended)

1. Open dropbox.com and sign in
2. Navigate to the folder containing your venue photos
3. Hover the folder, click Share
4. In the dialog, click Create link (or Copy link if one exists)
5. Make sure access is set to Anyone with this link can view
6. Copy the link - it looks like:

https://www.dropbox.com/scl/fo/abc123xyz/h?rlkey=def456&dl=0

Importing into Venuesmith

1. In the app, go to Locations → your location → Photos
2. Pick the category the photos belong to (atmosphere, food, drink, venue, event, staff, other)
3. Paste the link into the Import from Dropbox or Google Drive field
4. Click Import

What happens server-side:

• Folder links are downloaded as a zip and unpacked
• Up to 50 images per import (JPEG, PNG, WebP; max 10MB each)
• Each image is auto-tagged by AI and added to the usage-tracked pool
• Subfolder images are included; non-image files are skipped silently

Sharing a single file

The same flow works for one photo: right-click the file in Dropbox, Share → Copy link, paste, Import.

Keeping a folder in sync

Imports are snapshots, not live syncs. When you add new photos to the Dropbox folder, paste the same link again - duplicates of identical files will appear as new entries, so prefer importing only the new shots (move them to a fresh subfolder and share that).

Troubleshooting

Symptom	Fix
"link did not resolve to an image or folder zip"	The link is restricted - set it to Anyone with this link
"no importable images found"	The folder has no JPEG/PNG/WebP files under 10MB
Import succeeds but fewer photos than expected	Files over 10MB or beyond the 50-file cap were skipped
Very slow import	Large folders take time (download + AI tagging per image); split into batches